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For the People
Behind the Decision

Board papers, minutes, decisions and actions, connected in one secure place.

Find answers in your record, work with your colleagues and manage the decisions, risks and actions that support your organisation.

See who it's for Explore the platform

1,000+Boards on the platform

£300bnAssets under governance

Eight people around a board table that flows into a path connecting a school, a workplace and neighbours outside a community centre.

Who it's for

Find Knowa for your organisation.

For boards, committees and the people who support their work.

Pension funds

Prepare trustee meetings and keep scheme decisions and actions together.

For pension funds →

Not-for-Profit

Keep policies, board decisions and follow-up work together.

For not-for-profits →

Schools

Support governors with papers, policies and meeting records.

For schools →

Family offices

Keep board, executive and family work in separate spaces.

For family offices →

Companies

Connect the work of your board, committees and subsidiaries.

For companies →
Or explore by roleBoard membersChairsSecretaries and clerksAdvisersAll roles →

Explore the Knowa platform

Everything behind every decision.

Find answers, work together and manage the risks, decisions and actions that support your organisation. Explore the connected parts of Knowa.

Smart Vault · Knowa Q

Put your collective knowledge to work.

Keep documents, policies and decision history in Smart Vault. Ask Knowa Q questions across the record, with source references you can check.

  • Smart Vault
  • Knowa Q
  • Decision history
Keep the knowledge when people change

New board members and colleagues can find the history behind earlier decisions.

Explore knowledge and AI →
Knowa Q product example with a question, answer and source documents.
Collaboration Space

Keep the conversation with the decision.

Bring discussions, comments, votes and approvals into shared spaces. Work with colleagues and advisers between meetings, with the relevant document and decision close by.

  • Discussions
  • Votes and approvals
  • Shared spaces
Work across boards, committees and teams

Give each group a space for its work, with access set for the people who need it.

Explore collaboration →
Knowa collaboration product example showing a vote, comments and a shared document.
Connected modules

Keep responsibilities and evidence in view.

Manage risks, conflicts, training and open actions together. Keep the supporting documents and discussion close to the work.

One record across the work

Review what needs attention, who is responsible and the evidence behind each item.

Explore the governance tools →

Connected governance tools

  • Risk registerAssessments, owners and review dates
  • Conflicts registerDeclarations and review records
  • Action trackerActions, owners and progress
  • Training & CPDLearning records and supporting evidence

Keep each tool connected to the supporting record.

Meeting Flow · Knowa Verse · Action Tracker

Bring the meeting and the follow-up together.

Prepare the agenda and papers, use Knowa Verse to draft minutes for review, then keep decisions and actions with their owners and due dates.

  • Meeting Flow
  • Knowa Verse
  • Action Tracker
Know what happens next

Review the draft, agree the record and track progress on the actions that follow.

Explore meetings and actions →
Knowa Verse product example connecting an agenda, transcript and draft minutes.

Documents, conversations, decisions and actions stay connected. AI supports the work; people review the sources and make the decisions.

Why it matters

Trusted in full. Decisions in full. Governance in full.

A board decides on behalf of people who will never sit in the meeting. That is why the standard exists, and why Knowa exists to help boards meet it.

Pillar 01 · The people served
Trusted, in full.
The duty
The board is keeping a promise to people who will never be in the room. The promise is identical for everyone.
The gap
Two people in the same position handled differently, because the comparable case sat in an email four years ago, or with a board member who has left.
In full
Consistency stops depending on whether the earlier case can still be found. Every decision is made against the whole record.
Pillar 02 · The board
Decisions, in full.
The duty
Take account of every relevant factor. Always the standard, rarely possible in practice.
The gap
No board member could hold decades of material in view at once, and neither could the board as a whole. So what took disproportionate work was set aside.
In full
Thirty years of history readable inside the time a board actually has. Powers found in minutes. Precedent found before the decision, not remembered after it.
Pillar 03 · The sector
Governance, in full.
The duty
Standards of governance raised across the board, not only where there is a secretariat and a long-serving chair.
The gap
Consistency has lived with whoever has been on the board longest. Small boards prepare to a smaller standard.
In full
A small board without a secretariat prepares to the standard of a large one. Advisers admitted to a single matter, with scoped access and an audit trail.

What boards say

From the people behind the decision.

★★★★★
Pension Scheme · £1bn+

"As Chair, I have come to see it as invaluable. It's the portal I reach for first, and the one I would not want to be without."

Phil · Chair of Trustees
★★★★★
National Charity

"Knowa has made my life so much easier and the board love it. Meetings run better. Minutes are quicker. Decisions are clearer. And it's inexpensive."

Sally C · Secretary to the Trustees
★★★★★
School

"An exceptional productivity tool"

Bernard M · Chairman
★★★★★
Company

"Best system around"

Simone L. · CEO

Verified and vetted by independent reviewers

UK Pensions Awards Winner · 2020 · 2022 · 2024

Rated 4.9 / 5 by the people who actually use it.

Verified reviews across Capterra, Software Advice, and G2, written by the trustees, secretaries, and chairs who work in Knowa every day.

Capterra
4.9 / 5
★★★★★
Read reviews →
Software Advice
4.9 / 5
★★★★★
Read reviews →
G2
4.8 / 5
★★★★★
Read reviews →
Ease of use 4.8  ·  Customer service 5.0

Excellence. Every year.

Capterra
Best Ease of Use
2023202420252026
Software Advice
Best Customer Support
2023202420252026
Software Advice
Most Recommended
2023202420252026

Security

Held securely. Read intelligently.

The people behind the decision are trusted with members' pensions, children's safeguarding and donors' money. Knowa holds all of it in one ISO 27001 certified, UK-hosted environment, and never uses it to train AI models.

ISO 27001 certified infrastructure
UK-based data hosting
Enterprise-grade encryption (TLS 1.3 + AES-256)
Role-based access and audit logs

White-glove onboarding

Around 30 minutes to set up.
Operational on day one.

We handle setup with you, help bring across your documents and show your team how to get started. You have a working space on day one, with a real person supporting you.

See how we get you started →

Frequently asked

Questions from boards and their advisers.

What is a board governance platform?
A board governance platform is a single, secure home for everything a board needs to govern well, papers, minutes, decisions, actions, and risks. Instead of scattering that record across shared drives, inboxes, and WhatsApp threads, Knowa keeps it in one living, auditable record, so the right information is always to hand and nothing is lost when the board rotates.

Who is Knowa for?
Knowa is for the people behind the decision: professional, lay and member-nominated trustees; chairs; scheme secretaries, clerks and governance consultants; actuarial, investment and legal advisers; and in-house teams on the sponsor side. Across pensions, charities, schools, family offices and companies, each gets governance shaped to its own duties and regulator.

How is Knowa different from a shared drive, board portal, or email?
A shared drive stores files but understands nothing about them. A traditional board portal distributes the pack but stops at the meeting. Knowa connects the whole governance cycle, documents, discussion, decisions, and actions, into one record, then lets you query it in plain English with Knowa Q. The institutional memory stays with the board, not in one person's inbox.

What is Knowa Q?
Knowa Q is the platform's AI assistant. Ask a plain-English question, "What did we agree about the reserves policy?" or "When did we last review the SIP?", and it answers from your board's own documents and history, with sources cited. It turns years of papers and minutes into something you can actually search and trust. It is there to support the expertise and judgement of the board, never to replace it.

Does Knowa help us meet our regulatory obligations?
Yes. Knowa gives each sector a defensible, timestamped record aligned to the standards that apply to it, the TPR General Code for pension trustees, CC3 for charities, KCSIE and Ofsted expectations for schools, and the UK Corporate Governance Code for companies. Every decision, action, and supporting paper is captured as you work, so demonstrating a prudent process is straightforward when a regulator, auditor, or member asks.

How secure is Knowa?
Knowa is ISO 27001 certified, with UK-based data hosting, enterprise-grade encryption (TLS 1.3 and AES-256), and role-based access with full audit logs. The boards using Knowa hold members' pensions, children's safeguarding, and donors' money, so security is the foundation, not a feature. Knowa never uses your data to train AI models.

How long does it take to get set up?
White-glove onboarding gets you set up in around 30 minutes and operational on day one. We help with your initial documents, access permissions and a practical walkthrough. For a larger rollout, we plan the remaining migration and training with you.

Can advisers and clerks manage multiple boards in one place?
Yes. EBCs, professional trustee firms, clerks, and company secretaries can run multiple boards or entities from a single platform, every committee, scheme, or subsidiary kept in its own secure, ringfenced space. It's how advisers scale their book without scaling headcount.

Govern in full.

See how Knowa could support your board, using the work you do every day.

Book a demo →